If you try to access your email from a different device, the messages that have been previously downloaded won't be available to you. If you've used Gmail, Outlook. To get to your webmail account, you access the Internet and sign in to your email account. Outlook, Apple Mail, and Thunderbird are email apps : programs that you install on your computer to manage your email. They interact with an email service such as Gmail or Outlook. You can add any email account to your email app for it to manage your email.
For example, you can add webmail accounts - Gmail, Outlook. When you add your email account to your email app, it will usually attempt to set it up with IMAP access, without any input from you. If the email app has difficulty adding your email account, it's usually because the email account is set up for POP access.
In this case, you need to go to your email provider and find out the name of their POP and SMTP server so you can enter the info into the email app. IMAP: Which is better? Can't find what you're looking for? Contact our support team now. Open a Support Ticket. Live Chat. Request a callback from our Support Team Please select a 2 hour preferred callback timeframe from the drop-down and we will do our best to get back to you then.
Last Name. In IMAP all messages from mail clients and servers are synced with each other. Thunderbird also provides an option to leave messages on server until you delete them.
But there are lots of other options missing for ex. Categories Michael Sliter. Post Office Protocol POP offers a way of interacting with mail servers that dates back to a very different Internet than we use today.
Computers tended to not have permanent Internet access. Instead, you connected to the Internet, did what you needed to do, and then disconnected. Those connections were also pretty low bandwidth compared to what we have access to today. Engineers created POP as a dead simple way to download copies of emails for offline reading. POP3 is the current version of this particular style of email protocol, and still remains one of the most popular email protocols.
POP3 works something like this. Your app connects to an email server, downloads all messages to your PC that have not been previously downloaded, and then deletes the original emails from the server.
Assuming the emails do get deleted from the server, then the only copies of those messages are in your client. Here are a few examples:. While those limitations are substantial, POP3 is still a fast, robust protocol that is particularly useful if you only check email from one device. When you connect to an IMAP server, the client app lets you read those emails and even downloads copies for reading offline , but all the real business happens on the server.
Send messages are also stored on the server, as is information about which messages have been read. Because IMAP stores emails on a remote mail server, you typically have a limited mailbox size though that depends on the settings provided by the email service.
If you have huge numbers of emails you want to keep, you could run into problems sending and receiving mail when your box is full. Some users sidestep this problem by making local archived copies of emails using their email client, and then deleting them from the remote server. MAPI is capable of IMAP-style syncing of emails, contacts, calendars, and other features, all of which is tied into local email clients or apps.
Many email clients, including the default Android and iPhone mail apps, are Exchange ActiveSync capable. Yes, there are other protocols for sending, receiving, and using email , but the vast majority of people use one of the three major protocols—POP3, IMAP, or Exchange. Depending on your personal style of communicating your email provider, you can pretty quickly narrow down how you should use your email.
For our geekier readers who already know this stuff, feel free to join in on the discussion! Let us know how you explain to relatives and tech-challenged coworkers the difference in common email setups. Better yet, keep this guide handy and save yourself the trouble of explaining it! Browse All iPhone Articles
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